Board of Directors Meeting 2/21/08 

Meeting held at the home of Jimmie Davis.

Present at the meeting:  Jimmie Davis, President; Wayne McKitrick, Treasurer, Debbie Clayton, Secretary; Bryan Cobb, Developer Liaison; and John Bogue

Wayne McKitrick submitted the mid-February financial statement for approval.  He pointed out the two certificates of deposit have already earned more interest than we collected on our bank balance for the entire fiscal year 2007.  Wayne also distributed the list of delinquent WLHA dues for 2008.    Dues which are delinquent past 30 days will be assessed interest.   

Wayne has filed the WLHA federal tax return for 2007.  We do not owe any taxes for the year 2007 and are not required to file a state income tax return because the WLHA does not owe taxes. 

Wayne has received many responses on the update to homeowner addresses.  He said he has received many requests for a neighborhood directory.  We can bring this up at the Annual Meeting to see how much interest there is in updating a directory to be distributed to homeowners and/or placed on the website.

The list of suggestions received from the neighborhood survey was also discussed.  Some of these items (landscaping, cable and internet access, speeding vehicles, covenant rules, etc.) will be further discussed as topics to be addressed at the Annual Meeting in April.  We will decide on the agenda topics for the Annual Meeting at our next BOD meeting.

It was decided we will revisit the landscaping contract with our current contractor.  Debbie Clayton will bring the information on the previous landscaping contracts to the next meeting.  We will compare our current contract, assess the services we are receiving, and what is needed to maintain the landscaping in the manner desired for the neighborhood.

We need to get with Becky Prince, Neighborhood Watch representative, to have her send Neighborhood Watch reports to Tom Murray to be posted on the website.  It was decided we should invite the Neighborhood Watch committee to the next BOD meeting to discuss an update on this program at the Annual Meeting.

The road signs issue on Whipponock Way and Miry Run were discussed.  Bryan has followed up with the appropriate people to determine when these roads will be taken in by the state.   The roads are not accepted yet, but are in the process.  Part of the issue has to do with the silt catchers on Miry Run.  Someone has to take responsibility for maintaining these.  The federal government requires they be in place, however, the state and the county do not want to be responsible for the maintenance.  It was decided the WLHA should proceed with caution on this issue.

Jimmie has not been successful in contacting the adjacent homeowners for the entrance signs on Miry Run Road.  He will follow up so we can decide what to present at the Annual Meeting regarding this request.  The consensus is for a stone entrance in harmony with the entrance to Waterford off of Oxford Drive.  We need a drawing of the plans for this entrance before we proceed further.  It was decided we need to get bids on the entrance signs and gather as much information to present at the Annual Meeting. 

Jimmie has contacted Donald Haraway to schedule the discussion regarding tax reassessments at our Annual Meeting.  We will decide where to place this item on the agenda at our next meeting on March 20, 2008.   

Wayne made a motion that John Bogue be appointed as Vice President for the remaining term of this board.  The motion was seconded and approved.  John accepted the duties the Vice President for WLHA Board of Directors for the term remaining until April.

Next BOD meeting Thursday, March 20, 2008, at Jimmie’s house.